Planning a big group trip and need transportation? Renting a school bus is an affordable and convenient option for moving large groups from point A to point B. But how much does it actually cost to rent one of those familiar yellow buses? The price can vary quite a bit based on several key factors.

If you’re short on time, here’s a quick answer to your question: Renting a school bus typically costs between $150 – $500 per day depending on the size of the bus, mileage, time of year and extra amenities.

Bus Size

When it comes to renting a school bus, one of the factors that can greatly affect the cost is the size of the bus. School buses come in various sizes, ranging from smaller buses that seat around 20 to 35 passengers, to larger buses that can accommodate 50 or more passengers.

Smaller buses (20-35 passengers) cost $150-300 per day

For those looking to transport a smaller group, renting a bus with a capacity of 20 to 35 passengers can be a cost-effective option. These buses are perfect for field trips, small sports teams, or other outings.

On average, renting a smaller bus can cost around $150 to $300 per day, depending on the specific rental company, location, and duration of the rental.

Larger buses (50+ passengers) cost $300-500+ per day

For larger groups, such as school-wide field trips or events, renting a bus with a capacity of 50 or more passengers may be necessary. These buses offer ample seating and storage space for a larger number of individuals.

However, it’s important to note that the cost of renting a larger bus is typically higher than that of renting a smaller one. On average, renting a larger bus can cost around $300 to $500 or even more per day, depending on various factors such as the location, duration of the rental, and any additional amenities or services provided.

It’s worth mentioning that the prices mentioned above are approximate and can vary depending on several factors such as location, time of year, and demand. It’s always recommended to contact local rental companies or check their websites for accurate and up-to-date pricing information.

Mileage and Usage

When considering the cost of renting a school bus in 2023, it is important to take into account the mileage and usage rates. These rates vary depending on factors such as the rental duration and the distance traveled.

Let’s explore some of the key factors that can influence the cost of renting a school bus.

Daily, weekly, and monthly rental rates

The rental rates for school buses can vary depending on the duration of the rental. Typically, daily rates range from $200 to $500, while weekly rates can be anywhere between $1,000 and $2,500. For longer rental periods, such as a month or more, the rates may be negotiable and can provide substantial savings.

It is always a good idea to inquire about any discounted rates for extended rentals when requesting a quote from a rental company.

Per mile charges ranging from $1-5 per mile

In addition to the rental duration, the distance traveled is another key factor that affects the cost of renting a school bus. Rental companies often charge a per mile fee on top of the base rental rate. These charges can vary, but typically range from $1 to $5 per mile.

It is important to estimate the distance you will be traveling and factor in these additional costs when budgeting for your school bus rental.

It’s worth noting that some rental companies may have a minimum mileage requirement or a cap on the number of miles included in the rental price. If you exceed the allotted mileage, you may be charged an additional fee per mile.

Therefore, it is essential to understand the terms and conditions of the rental agreement.

Discounts for longer rentals

If you require a school bus for an extended period, such as a week or more, you may be eligible for discounts. Rental companies often offer reduced rates for longer rentals as it guarantees them steady business over a set period.

These discounts can range from 10% to 30% off the daily or weekly rates. It’s always a good idea to inquire about any available discounts when negotiating the rental terms with the company.

When looking for accurate pricing information for renting a school bus in 2023, it is recommended to reach out to reputable rental companies directly or visit their websites. Websites like or can provide you with comprehensive information about rental rates, terms, and any additional fees associated with renting a school bus.

Time of Year

When it comes to renting a school bus, the time of year can greatly impact the cost. During certain seasons, such as the summer and holidays, the demand for school buses is typically higher, resulting in peak season rates.

On the other hand, during off-peak seasons, you may be able to take advantage of discounts and lower rental prices.

Peak season rates during summer and holidays

During the summer months and popular holidays, such as Thanksgiving and Christmas, the cost to rent a school bus tends to be higher due to increased demand. Many schools are out for summer break, and families are planning vacations or attending special events.

This surge in demand for school buses often leads to limited availability and higher rental rates. It’s important to book your rental well in advance during these peak seasons to secure the best pricing and ensure availability.

According to a report from, the average cost to rent a school bus during summer and holidays in 2022 was $150 to $200 per day. However, it’s important to note that prices may vary depending on location and specific rental requirements.

Off-season discounts available

If you’re looking to save on the cost of renting a school bus, consider scheduling your rental during the off-season. Off-peak times, such as weekdays during the school year or non-holiday periods, often come with discounted rates.

With fewer people vying for rental buses, you may have more flexibility in negotiating a lower price.

Some rental companies offer special promotions and discounts during the off-season to attract more customers. These discounts can vary, but they may include reduced rates, package deals, or additional services included in the rental price.

According to a survey conducted by, off-season rates for school bus rentals were approximately 20% to 30% lower than peak season rates in 2022. This means that you could potentially save a significant amount of money by opting for an off-season rental.

Keep in mind that while off-season rentals may offer lower prices, availability may be more limited, especially if you have specific dates or requirements in mind. It’s still advisable to book your rental in advance to secure the best rates and ensure that a school bus will be available when you need it.

Amenities and Features

Air conditioning, luggage compartments, restrooms

When it comes to renting a school bus, one of the key considerations for many people is the availability of amenities and features. In 2023, most school buses are equipped with essential amenities such as air conditioning, which ensures a comfortable ride for students, especially during hot summer months.

Luggage compartments are also available in many school buses, providing ample space to store backpacks, sports equipment, and other belongings. Additionally, some modern school buses are equipped with restrooms, allowing for convenient bathroom breaks during long trips.

WiFi, entertainment systems, leather seats

As technology continues to advance, some school buses are now equipped with additional amenities to enhance the travel experience. WiFi connectivity is becoming more common in school buses, allowing students to stay connected and work on assignments during their journey.

Entertainment systems, such as screens and audio systems, are also being installed in some buses, providing entertainment options for students. In terms of seating, certain school buses are now equipped with comfortable leather seats, ensuring a plush and enjoyable ride.

Food, drinks and onboard entertainment

In addition to the aforementioned amenities, some school bus rental services offer additional perks to make the journey even more enjoyable. Some buses may have dedicated areas for students to enjoy their meals, with built-in tables and seating.

Some rental companies even provide catering services, allowing students to enjoy a variety of snacks and refreshments during their trip. Furthermore, to keep the students entertained throughout the journey, some school buses are equipped with onboard entertainment options, such as TVs and gaming consoles.

Insurance Requirements

When it comes to renting a school bus, insurance requirements play a crucial role in ensuring the safety and protection of both the renters and the vehicle itself. Here are two important insurance aspects to consider:

Collision Damage Waiver

A collision damage waiver is an optional insurance coverage that you may choose to include in your rental agreement. This waiver protects you from financial liability in case the school bus is damaged due to a collision or accident.

It typically covers the cost of repairs or replacement, so you won’t have to bear the full burden of the expenses.

While a collision damage waiver can provide peace of mind, it’s important to carefully review the terms and conditions before making a decision. Consider factors such as the deductible amount and any exclusions that may apply.

It’s also worth noting that this coverage may not extend to damages caused by negligence or intentional acts.

Liability Insurance Minimums

Liability insurance is a mandatory requirement for renting a school bus. It protects against claims made by third parties for bodily injury or property damage resulting from an accident involving the rented vehicle.

The specific liability insurance minimums can vary depending on your location and the rental company’s policies.

When renting a school bus, you may be required to provide proof of liability insurance coverage or purchase additional coverage through the rental company. This ensures that you are adequately protected in the event of an accident.

It’s essential to verify the minimum coverage limits and any additional requirements with the rental company before finalizing your agreement.

For more information on insurance requirements for renting a school bus, you can visit which provides detailed guidelines and resources.


Renting a school bus can transport large groups while staying within most budgets. Prices vary based on size, features, mileage and seasonality. Allow extra budget for insurance, fuel, tolls and bus driver tips. Compare multiple companies and plan as far in advance as possible to save the most money.

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